Who are we?
NGO «EdCamp Ukraine» do our best to take care of your personal data. This Privacy Notice is written to help you understand what your personal data is collected, stored and used, and what happens to it when you use our website.
Non-Governmental Organisation «EdCamp Ukraine» is registered at: Kulykvska Str 11, 1st Floor, Kharkiv 61002, Ukraine. Hereinafter, NGO «EdCamp Ukraine» will be referred to as “we” and “our ”.
We are the controller of personal data of our users which means that we determine what, for what purpose and how your personal data will be processed.
If you have any questions, you can contact us by sending an email to [email protected].
Please, pay attention: put “personal data” or “privacy” in the topic of the letter.
You can also send us a letter at the address: Kulykvska Str 11, 1st Floor, Kharkiv 61002, Ukraine.
The data we process is divided into two categories: technical information and data that is provided to us.
When you visit our website, some data is collected automatically. We need technical data to operate, maintain, and improve our website. This includes data such as IP address, UTM parameters, geolocation, device type, browser type, cookies, and data about your interaction with the website – session ID.
These include data that we can get from social networks Facebook, Instagram, Telegram, Twitter, messenger Telegram, video hosting YouTube, service Mixcloud.
We collect only technical information. If you fill out the feedback form, we also receive information about your name, phone number, e-mail, and questions that interest you.
Such information includes your name, phone number, and additional information that you can leave in the “Your message” field. Depending on our further communication, we may also keep name and surname, name of the legal entity, registration number, address, and other information necessary for the conclusion of the contract.
Such information includes your name, phone number, and additional information that you can leave in the “Your message” field.
These include your first and last name, email, phone number, and other information you may provide in your resume.
These include your name, email, phone number, amount and type of contribution.
These include your first and last name, email, phone number, certification information, feedback.
These include your first and last name, email, phone number, education, place of work.
Such data include your name, surname and patronymic, e-mail, telephone number, place of residence, region, place of work, position, vocation to the place of work on social networks, birthday, New Post Office, address, vocation on a personal blog.
Once again, briefly about what personal data we process and why:
|When you||Why||What data||Legal basis||Term|
|You fill out the feedback form on the Website||To communicate with you||Name, Phone number, Additional information you can leave in the “Your message” field||Legitimate interest||Until the end of contract + 3 years or 1 year from the last communication|
|To conclude a contract||To perform the contract||ПІБ / Найменування юридичної особи, РНОКПП/ ЄДРПОУ, Адреса, Інша інформація, необхідна для укладення договору||Виконання договору||До закінчення строку дії договору + 3 роки|
|You fill out a volunteer form||To communicate with you||Name and Surname, name of the legal entity registration number, Address, Other information required for the conclusion of the contract.||Performance of the contract||Until the end of contract + 3 years|
|You are applying for a vacancy||To communicate with you||Name, Phone number, Email, Additional information you can provide in your resume||Performance of the contract||Until the end of employment + 3 years or 1 year from the date of the interview|
|You make a charitable contribution||To check the receipt of the contribution||Phone number, Email, The amount of the contribution, Type of contribution||Performance of the contract||Until the end of contract + 3 years. Some financial data may be stored longer as required by law|
|Participants of courses and certification programs|
|You participate in courses or certification programs||Administrative support||Name, Email, Phone, Certification information, Feedback||Performance of the contract||Until the end of contract + 3 years|
|You have joined the projects / activities of the organization as an expert||Project improvement||Name, Email, Phone number, Education, Job||Public interest||Until the completion of the examination + 3 years|
|Participants of events|
|You take part in our events||Administrative support||Name, Email, Phone, Place of residence, Region, Job, Position, Vocation to work in social networks, Birthday, Nova Poshta Office, Call for a personal blog||Performance of the contract||Until the end of contract + 3 years|
|Data provided by third parties|
|You have given consent for cookies||Marketing||Name, Photo, Comments, Other data that can be collected from Facebook, Instagram, Telegram, MixCloud, YouTube, Twitter||Consent||Defined in the Policies Facebook, YouTube, Instagram, Telegram, Twitter, MixCloud|
|You comment on our posts on social networks||Analytics||Name, Photo, Comments, Other data that can be collected from Facebook, Instagram, Telegram, MixCloud, YouTube, Twitter||Legitimate interest||Defined in the Policies Facebook, YouTube, Instagram, MixCloud|
|Data collected automatically|
|You use our Website||Work of the Website||Necessary cookies||Legitimate interest||up to 1 year|
|You agree to cookies||Analytics,Statistics||cookies||Consent||up to 1 year|
Data processed based on your consent we are processing during the performance of the contract, while your interaction with our service and 36 months after or until you withdraw your consent.
However, you can exercise your right to delete your data. In this case, your data will be deleted from our servers within 30 days of your request.
Pay your attention. We knowingly do not process the personal data of users under the age of 18 without consent from legal representative(s). If you are such a user, or you are the legal representative of the user, please let us know by emai [email protected].
By default, your data is stored on servers, HOSTiQ cloud storage and documents in Ukraine. We do not plan to transfer your data to other countries. We use your data to communicate with you, and the performance of the contract.
We may transfer data to our employees, contractors, or partners to perform the contract. We also transfer your data on the following grounds:
We transfer your personal data based on your explicit consent.
We will disclose your personal data to third parties to the extent that it is necessary:
Ми передаємо Ваші персональні дані третім сторонам на підставі договору для обробки від нашого імені, який стосується технічних і організаційних заходів з метою захисту Ваших персональних даних. Ми можемо передавати Ваші дані конкретним компаніям, консультантам, підрядникам, які надають певні послуги на наше замовлення.
Ми запитаємо Вашого дозволу, якщо передача даних не є частиною виконання договору.
By default, your data is stored in Ukraine. We take care of your data and use non-disclosure agreements and encryption technologies to protect it.
If you want to disable cookies, then you can find instructions for managing your browser settings at these links:
You, as subjects of personal data, have the following rightsl.
To exercise your rights, write us an email at [email protected].
If your request was not satisfied, you can file a complaint to the regulatory body — Ukrainian Parliament Commissioner for Human rights by email [email protected] or by letter to 21/8, Instytutska street, Kyiv 01008, Ukraine.
This Privacy Notice and the relationships falling under its effect are regulated by the GDPR and The Law of Ukraine “On Protection of Personal Data”. Existing laws and requirements for the processing of personal data are subject to change. In this case, we will publish a new version of the Privacy Notice on our website.
© This document was prepared by a law firm «Avitar»